Nowadays, traditional practices of business operations are coming to an end. Many companies have taken the significant step of digital transformation to continue their businesses. Additionally, the changes will create a faster and more efficient way to conduct document workflow, transactions, and other processes.
However, for businesses to embark on their digital transformation journey, they first have to make their paper-based information readily accessible and utilized. This means digitizing massive amounts of records.
To help, Fujitsu shared some of the advantages that digital archiving provides to companies that embark on digital transformation:
1. Safely stored data
Paper documents are always prone to damage. A simple crumple can tear it apart, and it can also be lost or misplaced. Recovering damaged data can cost businesses large amounts of time and money. Moreover, they may need to make a whole new document since paper documents can be gone for good. Still, digitizing records solves this problem since it is safely stored in online archives, which employees can easily create multiple copies of, backup, and access.
2. Improved productivity and efficiency
Looking for documents through numerous filing cabinets and other papers kills employees’ crucial time; they could have spent it on other priorities. Some business processes require original files rather than copies because of legal reasons. However, if the file is stored digitally, employees no longer need to waste time searching for it or settling on copies. Employees will only take seconds to find files if stored digitally. They will become more efficient in finishing tasks and being free from the stress and discomfort of rummaging through piles of documents. In addition, they can now share important information between departments with ease.
3. Eco-friendly and saves space
Another reason why storing vital data digitally is that the old way of storing data requires many resources. Businesses need papers, folders, filing cabinets, rooms, and other stationery materials. An archive room alone costs a huge amount of operational expenses. Plus, the large amount of papers used in the process is not environmentally friendly.
Switching to Digital Archives no longer requires large rooms and unlimited amounts of paper to keep records and vital documents stored. Employees will only need their office computers or laptops to immediately have the information they need.
4. Secured records and safe from unauthorized use
Confidential data needs constant monitoring to ensure that it is where it needs to be. Personnel tend to misplace or lose paper documents permanently. This endangers the personal information of the patient or the integrity of the medical facility. Digitizing documents and archiving them online can help personnel closely monitor the location of these files and ensure backup files for emergencies.
5. Immense flexibility
Since files are stored online, it lets employees access the documents almost anywhere, anytime. For instance, hospital staffers can immediately have the patient profile they need. Business executives can access financial reports in their homes and instantly know the status of their companies.
Digital Archiving leads businesses to begin their digital transformation by converting crucial records into digitized documents. For companies to start creating their digital archives, they must first find the perfect tool to digitize physical documents.
Fujitsu leads digital transformation
Fujitsu’s state-of-the-art document scanning solutions create a paperless organization to accelerate digital transformation efforts. From mobile-scanning and one-touch document imaging to production-level leading-edge imaging technologies, Fujitsu’s scanners are built to fit organizations’ unique needs.
Each Fujitsu Document Scanner comes equipped with advanced functions. The Fujitsu ScanSnap, for instance, sorts all of your information in any way you desire with just one touch. It enables you to find the documents you need.
The Fujitsu fi Series is another state-of-the-art scanner series that provides superior image quality. It delivers speed and has great paper handling functions. This comes along with easy integration and compatibility with document imaging applications. It also has multiple models suitable for different needs like workgroup, departmental, production, or network scanner categories.
Meanwhile, the SP Series are cost-effective scanners providing high-quality productivity and efficiency in scanning. It also has a compact design that makes it perfect for places with limited spaces while still delivering high-quality performance. It has easy-to-use imaging functions that allow users to work faster and more efficiently.
To know more about Fujitsu Philippines Inc., visit the website at http://www.fujitsu.com/ph.